Administrative Coordinator
3.
9 Texarkana, TX Texarkana, TX Per diem Per diem $34,403.
20 - $40,435.
20 a year $34,403.
20 - $40,435.
20 a year 2 days ago 2 days ago 2 days ago GENERAL PURPOSE Responsible for origination of purchase orders for the finance department; cash receipts; postage machine; file organization; coordinates budget meetings including room setup and catering; sorting mail; departmental supply orders; updating finance webpage; collecting and organizing credit card expense reports; coordinating check pick up for accounts payable; and various written correspondence.
SUPERVISION RECEIVED Works under the specific supervision of the Assistant Chief Financial Officer.
SUPERVISION EXERCISED None ESSENTIAL DUTIES AND RESPONSIBILITIES Presence in the workplace on a regular basis is required to accomplish the essential functions, regular attendance MUST be maintained.
Serves as City-wide collection clerk for all revenue payments made by cash, check, money order, or credit/debit card.
Responsible for accurate and timely posting of funds received to the proper Accounts Receivable customer accounts or revenue codes and preparation of all required reports related to the receipt of payments.
Also prepares deposits to various bank accounts and scans cash receipts.
Responsible for daily tasks as needed for the efficient operation of the Finance department including but not limited to:
ordering supplies for the Finance department, transporting of the City's deposit to the bank, maintaining and purchasing postage and supplies for the postage machine.
Responsible for origination of finance department purchase orders.
Responsible for upload of documents to the finance department webpage.
File organization and records destruction schedule.
Preparation of the city sales tax worksheet.
Coordinates budget meetings, including preparing budget packets, room setup, and catering.
Coordinates accounts payable check pick up and overnight of checks when needed.
Responsible for collection and organization of the City's credit card expense reports.
Responsible for reconciliation of travel per diem advance upon employees return.
Backup for accounts payable function.
Processes invoices for payment and scans them into the finance software along with check copies or ACH payment backup.
Distribute checks to the proper vendor.
Backup for administration of the City's credit card and travel card programs.
Including but not limited to, approving new card holders, issuing cards, raising and lowering card limits.
Backup for the purchasing administrator to resolve issues with City cell phones, tablets, and MiFi devices.
Maintains departmental change drawer.
Various written correspondence as requested.
Other duties as assigned.
PERIPHERAL DUTIES:
Composes, types, and edits a variety of correspondence, reports, memorandums, and other materials requiring judgment as to context, accuracy and completeness.
DESIRED MINIMUM QUALIFICATIONS Education and
Experience:
Graduation from high school or GED equivalent.
At least three years of relevant work experience in the administrative support field is required.
Necessary Knowledge, Skills, and Abilities:
Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures.
Skill in the operation of listed tools and equipment.
Ability to perform mathematical computations accurately and quickly, ability to communicate effectively verbally and in writing; ability to establish successful working relationships with peers, supervisors, and the general public; ability to work under pressure and/or frequent interruptions.
Ability to work under pressure and/or frequent interruptions.
TOOLS AND EQUIPMENT USED Personal computer and printer, word processing, and spreadsheet software, calculator, typewriter, phone, fax, scanner, copy machine, and credit/debit card machine.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to use hands to handle, feel, or operate objects, tools or controls; and reach with hands and arms.
The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.
The employee is occasionally required to lift and/or move up to twenty-five (25) pounds.
The employee is occasionally required to walk, sit, talk or hear.
Specific vision abilities required by this job include close vision, color vision, and the ability to focus.
WORK ENVIRONMENT The work environment characteristics described here are representative of those encountered by an employee while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
The duties listed above are intended only as illustrations of the various types of work that may be performed.
The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
The City of Texarkana, Texas provides three weeks of paid vacation and three weeks of paid sick leave per year as well as 13 paid holidays per year.
Retirement benefits are through the Texas Municipal Retirement System with the City contributing at a rate of 2 to 1 and the employee contributing 7% each paycheck to TMRS.
Employees are vested after five years and may retire after either twenty years of service at any age or at age 60 as long as they are vested.
Retirement benefits for the Fire Department are paid through the Firemen's Relief and Pension Fund and employees are eligible to retire after twenty years of employment.
A voluntary 457 deferred compensation program through MissionSquare is also offered to all City employees.
The City of Texarkana, Texas provides health, dental, and vision insurance to its employees at a minimal cost.
Life insurance equal to one times your annual salary is offered at no cost to the employee with supplemental life and dependent life insurance also available but is paid by the employee.
Insurance becomes effective the first of the month following thirty days of employment.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
9 Texarkana, TX Texarkana, TX Per diem Per diem $34,403.
20 - $40,435.
20 a year $34,403.
20 - $40,435.
20 a year 2 days ago 2 days ago 2 days ago GENERAL PURPOSE Responsible for origination of purchase orders for the finance department; cash receipts; postage machine; file organization; coordinates budget meetings including room setup and catering; sorting mail; departmental supply orders; updating finance webpage; collecting and organizing credit card expense reports; coordinating check pick up for accounts payable; and various written correspondence.
SUPERVISION RECEIVED Works under the specific supervision of the Assistant Chief Financial Officer.
SUPERVISION EXERCISED None ESSENTIAL DUTIES AND RESPONSIBILITIES Presence in the workplace on a regular basis is required to accomplish the essential functions, regular attendance MUST be maintained.
Serves as City-wide collection clerk for all revenue payments made by cash, check, money order, or credit/debit card.
Responsible for accurate and timely posting of funds received to the proper Accounts Receivable customer accounts or revenue codes and preparation of all required reports related to the receipt of payments.
Also prepares deposits to various bank accounts and scans cash receipts.
Responsible for daily tasks as needed for the efficient operation of the Finance department including but not limited to:
ordering supplies for the Finance department, transporting of the City's deposit to the bank, maintaining and purchasing postage and supplies for the postage machine.
Responsible for origination of finance department purchase orders.
Responsible for upload of documents to the finance department webpage.
File organization and records destruction schedule.
Preparation of the city sales tax worksheet.
Coordinates budget meetings, including preparing budget packets, room setup, and catering.
Coordinates accounts payable check pick up and overnight of checks when needed.
Responsible for collection and organization of the City's credit card expense reports.
Responsible for reconciliation of travel per diem advance upon employees return.
Backup for accounts payable function.
Processes invoices for payment and scans them into the finance software along with check copies or ACH payment backup.
Distribute checks to the proper vendor.
Backup for administration of the City's credit card and travel card programs.
Including but not limited to, approving new card holders, issuing cards, raising and lowering card limits.
Backup for the purchasing administrator to resolve issues with City cell phones, tablets, and MiFi devices.
Maintains departmental change drawer.
Various written correspondence as requested.
Other duties as assigned.
PERIPHERAL DUTIES:
Composes, types, and edits a variety of correspondence, reports, memorandums, and other materials requiring judgment as to context, accuracy and completeness.
DESIRED MINIMUM QUALIFICATIONS Education and
Experience:
Graduation from high school or GED equivalent.
At least three years of relevant work experience in the administrative support field is required.
Necessary Knowledge, Skills, and Abilities:
Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures.
Skill in the operation of listed tools and equipment.
Ability to perform mathematical computations accurately and quickly, ability to communicate effectively verbally and in writing; ability to establish successful working relationships with peers, supervisors, and the general public; ability to work under pressure and/or frequent interruptions.
Ability to work under pressure and/or frequent interruptions.
TOOLS AND EQUIPMENT USED Personal computer and printer, word processing, and spreadsheet software, calculator, typewriter, phone, fax, scanner, copy machine, and credit/debit card machine.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to use hands to handle, feel, or operate objects, tools or controls; and reach with hands and arms.
The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.
The employee is occasionally required to lift and/or move up to twenty-five (25) pounds.
The employee is occasionally required to walk, sit, talk or hear.
Specific vision abilities required by this job include close vision, color vision, and the ability to focus.
WORK ENVIRONMENT The work environment characteristics described here are representative of those encountered by an employee while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
The duties listed above are intended only as illustrations of the various types of work that may be performed.
The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
The City of Texarkana, Texas provides three weeks of paid vacation and three weeks of paid sick leave per year as well as 13 paid holidays per year.
Retirement benefits are through the Texas Municipal Retirement System with the City contributing at a rate of 2 to 1 and the employee contributing 7% each paycheck to TMRS.
Employees are vested after five years and may retire after either twenty years of service at any age or at age 60 as long as they are vested.
Retirement benefits for the Fire Department are paid through the Firemen's Relief and Pension Fund and employees are eligible to retire after twenty years of employment.
A voluntary 457 deferred compensation program through MissionSquare is also offered to all City employees.
The City of Texarkana, Texas provides health, dental, and vision insurance to its employees at a minimal cost.
Life insurance equal to one times your annual salary is offered at no cost to the employee with supplemental life and dependent life insurance also available but is paid by the employee.
Insurance becomes effective the first of the month following thirty days of employment.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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