Secretary (Captain's Secretary)
Serves as a personal administrative assistant to the Captain and provides clerical services for the Lieutenants. Receives all incoming telephone calls directed to the Correctional Services Department. Ascertains the identity of the caller and the purpose of the call, determines those which should be routed to the appropriate individual and those which can be handled personally, and refers others to appropriate institution departments. Incumbent handles routine inquiries from both staff and inmates, providing technical assistance and answering questions regarding the general nature of correctional services.Utilizing a computer, incumbent type reports of assaults, escapes, deaths, and major and minor incidents to the Regional and Central Office, with a high degree of accuracy. Request pertinent data from other departments, for inclusion in the Correctional Services Quarterly Reports.Responsible for preparing itineraries and travel vouchers, and making all travel arrangements for the Captain. Provides direct supervision of inmate orderlies assigned to the Captain and Lieutenants, acts as a resource person, and ensures the accuracy of inmate work. May perform timekeeping duties including maintaining and preparing time and attendance records. May collect and compile statistical data. Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis. To be considered for the position, you must meet the following qualification requirements:
Education:
GL-05:
Successfully completed 4 years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite is creditable at the GL-05. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.GL-06:
As a general rule, education is not creditable above GL- 05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. NOTE:
If you are using education to qualify, you MUST upload and electronically link legible transcripts from USAJOBS at the time you apply to receive consideration. Transcripts must include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, Click Here. (If you are selected for this position based upon your education, you will be required to provide an OFFICIAL transcript prior to your first day on duty.) ORExperience :
GL-05:
One year of specialized experience that equips you with the qualifications to successfully perform the duties of the position. You must have at least one year of specialized experience equivalent to the GL-4 level in federal service.Some examples of qualifying experience are Experience preparing, receiving, reviewing and verifying documents. Experience processing transactions and maintaining office records. Experience locating and compiling data or information from files and other data sources. GL-06:
One year of progressively responsible specialized experience that equips you with the qualifications to successfully perform the duties of the position. You must have at least one year of specialized experience equivalent to the GL-5 level in federal service.Some examples of this qualifying experience are:
Experience receiving telephone calls and visitors, handling requests for information, processing incoming and outgoing materials such as correspondence, reports and memoranda. Experience editing and composing letters and reports, transcribing notes, and reviewing correspondence. Experience performing office automation duties using a personal computer, preparing a calendar, worksheets, typing a variety of documents such as letters, forms, schedules, meeting minutes, and maintaining computer files. Experience scheduling and maintaining appointments, coordinating meetings and conferences, making travel arrangements, and performing time and attendance functions. ORCombination of Education and
Experience:
GL-05 only:
Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.Credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities. Your eligibility for consideration will be based on your responses to the questions in the application.
Estimated Salary: $20 to $28 per hour based on qualifications.
Education:
GL-05:
Successfully completed 4 years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite is creditable at the GL-05. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.GL-06:
As a general rule, education is not creditable above GL- 05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. NOTE:
If you are using education to qualify, you MUST upload and electronically link legible transcripts from USAJOBS at the time you apply to receive consideration. Transcripts must include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, Click Here. (If you are selected for this position based upon your education, you will be required to provide an OFFICIAL transcript prior to your first day on duty.) ORExperience :
GL-05:
One year of specialized experience that equips you with the qualifications to successfully perform the duties of the position. You must have at least one year of specialized experience equivalent to the GL-4 level in federal service.Some examples of qualifying experience are Experience preparing, receiving, reviewing and verifying documents. Experience processing transactions and maintaining office records. Experience locating and compiling data or information from files and other data sources. GL-06:
One year of progressively responsible specialized experience that equips you with the qualifications to successfully perform the duties of the position. You must have at least one year of specialized experience equivalent to the GL-5 level in federal service.Some examples of this qualifying experience are:
Experience receiving telephone calls and visitors, handling requests for information, processing incoming and outgoing materials such as correspondence, reports and memoranda. Experience editing and composing letters and reports, transcribing notes, and reviewing correspondence. Experience performing office automation duties using a personal computer, preparing a calendar, worksheets, typing a variety of documents such as letters, forms, schedules, meeting minutes, and maintaining computer files. Experience scheduling and maintaining appointments, coordinating meetings and conferences, making travel arrangements, and performing time and attendance functions. ORCombination of Education and
Experience:
GL-05 only:
Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.Credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities. Your eligibility for consideration will be based on your responses to the questions in the application.
- Department:
0318 Secretary - Salary Range:
$43,065 to $57,086 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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